9. ASSISTANTSHIPS AND SCHOLARSHIPS FOR THE DOCTORAL PROGRAM

9.1. ASSISTANTSHIPS

In rare cases, students may be asked to do assistantships at EGS. The money awarded will be credited toward students' tuition. Assistantships will be based on the needs of the school and the abilities of the student.

9.2. MATCHING GRANTS

A limited amount of money will be available for matching grants. Students can apply for matching grants up to a specified amount. The grants will be awarded on the basis of need and availability of funds. Students must raise the money for the matching grant specifically for this purpose and according to the rules of the "matching grant regulations." A plan should be submitted to the local representative who will send a recommendation to the school for approval.

9.3. SCHOLARSHIPS

Scholarship money toward research projects of interest to the school will be awarded on the basis of merit. Students with outstanding potential for contributing to the field will be recommended for scholarships by their advisor. The amount of the scholarship awarded will depend on the number of students recommended and the financial resources of the institution.

10. FEES*

10.1 Fee Structure

The following fee structure will apply to students admitted after July 20, 2002 (all fees are given in Swiss francs: CHF):

Travel expenses for meetings with dissertation advisors will be paid by the student; EGS will reimburse the student up to 1600 CHF for such expenses.

*All fees are subject to change in succeeding years.

10.2 Payment Schedule

The tuition for the Ph.D. Candidacy of the Doctoral Program, is 11’900 CHF. Students cannot be admitted to Candidacy until their qualifying papers are approved and the qualifying fee of 900 CHF has been paid. The tuition for Candidacy can be paid over a three year period. An initial payment of 1000 CHF must be paid with the choice of an approved doctoral supervisor. A second payment of 1000 CHF must accompany submission of the Dissertation Proposal. The reminder of the first payment of 4000 CHF (2000 CHF) is due one year after the initial payment. Two subsequent payments of 3950 CHF are due each year of the anniversary of the initial payment.

The dissertation review and examination fee is due 60 days before the date of the doctoral exam.

Students whose payments are in arrears will first be sent a letter of reminder. If the fees are still not paid within a thirty-day period, the student will be suspended from the program and must formally reapply. There will be a fee of 500 CHF for re-application. In addition, there will be a fee of 500 CHF for each calendar year or part thereof during which the student is formally suspended. Students should be aware that re-admission is not automatic but will depend upon an examination of the circumstances in each individual case.

Students may apply for leaves of absence for compelling personal reasons. If granted a leave of absence (not to exceed one year), the student may suspend tuition payment until the following year. However, the student must pay a maintaining status fee of 500 CHF for that year. Students who wish to leave the program for longer than one year must formally apply for re-admission after that period. During leaves of absence or suspension for nonpayment of fees, the resources of EGS, including communication with the student's supervisor, will normally not be available. If there are compelling reasons, the school will entertain individual payment plans that differ from the payment schedule outlined above.

10.3 Time limit for completion of the Ph.D.

Normally students are expected to finish the Ph.D. within a three year period after approval of the dissertation proposal. Students may be granted an extension after that period. A fee of 500 CHF will be charged for each year. The fees for the doctoral program will not change for the student's first five years after the initial payment. After five years, students will be subject to any increase in fees that is currently in effect.

10.4 Change in Doctoral Supervisors

A student may in exceptional circumstances and compelling reasons apply for a change of the doctoral supervisor. The regulations for this procedure are listed below:

Regulations concerning change in Doctoral Advisors

• The first supervisor has to agree with the change
• The new supervisor has to agree to take over the student’s dissertation proposal
• The tuition is based on one supervisor and three years of studies. In the case of a change of supervisors, the full fee of the tuition of CHF 11’100.- will have to be charged for the new supervisor. The tuition for the period with the first supervisor will be calculated pro rata. If the student did not use the travel reimbursement quota (CHF 1600.-), it will be transferred to the next supervisor. That may reduce the tuition due for the period passed, depending on the amount paid.
• The change must be approved by the Doctoral Program council. After the student has approval from the second supervisor, a request for change of supervisors must be written to the Council by the student.
• The tuition that is charged for the period passed up to the change will be calculated by the office.
• A change will be effective only after the tuition up to the change is paid and the first pro-rated amount of tuition is received according to the payment schedule in the Handbook.